Requisition
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Reduce direct and indirect purchasing costs,
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increase control over business transactions, and
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streamline the employee management and procurement processes
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WorkPlace eProcurement is a robust web-based Procurement solution that allows organizations
to automate the complete procure-to-pay cycle – from product selection, requisitioning,
approval and ordering to delivery, receipt and financial settlement. The suite includes
applications for requisitioning, PunchOut via cXML, check request, budget compliance,
RFQ, purchase order generation, receiving, invoice matching and vendor contract
enforcement with approval workflow throughout the entire process.
With an eProcurement solution in place, organizations empower their users throughout
the enterprise:
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- Requesters get the convenience and efficiency of easy self-service for requisitions
and check requests
- Managers are able to manage by exception and accelerate approvals with automated
workflow
- Buyers can focus on building strategic supplier relationships to reduce costs
- Payables maintains control over expenditures
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Benefits
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- Eliminate error-prone paper-based processes
- Reduce requisition-to-order costs and cycle time
- Control maverick spending
- Manage by exception - ensure that your purchases adhere to your policies
- Ensure Sarbanes-Oxley compliance with a complete audit trail of transactions
- Enable your procurement professionals to focus on strategic tasks
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Huge savings are what prompt companies to invest in eProcurement. These savings
come not only from more rational decisions, but also from simplified purchasing
processes and lower transactions costs. A company can expect to save between
5% and 15% of their total procurement spend and start seeing results in six to nine
months. A company that spends $500 million a year could save between $40 million
and $60 million annually.
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Traditional/Manual
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eProcurement
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Price of materials and services
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5% to 10% reduction
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Purchase and fulfillment cycles
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7.3 days
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2 days
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Administrative costs
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$107 per order requisition
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$30 per order requisition
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Inventory Costs
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25% to 50% reduction
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- Source: Aberdeen Group
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Universal Procurement
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WorkPlace eProcurement can be used to streamline the acquisition of all types of
goods and services, both the direct procurement of raw materials and production
goods, and the indirect procurement of maintenance, repair and operating (MRO) supplies
as well as capital goods and services.
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Powerful User Requisition Entry
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WorkPlace eProcurement offers a user-friendly, web-based way to submit requisitions
that increases productivity and satisfaction. WorkPlace eProcurement acts
as the web-based front office component of your existing purchasing system.
With integrated cXML PunchOut capabilities, employees are empowered to shop your
vendor catalogs for production and non-production requirements without changing
their shopping habits. They can define their requisition requirements by searching
vendor catalogs or by using several user defined fields to enter non-standard items.
Requisition Baskets can speed the creation of new requisitions and provide greater
process control by eliminating redundant data entry. A flexible and easy-to-use
internet search system helps users find the data they are looking for quickly, and
on-line context-sensitive help is available at all times.
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Approval Routing
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WorkPlace eProcurement includes an easy-to-use approval interface that even the
casual system user can operate with little training. The approval screen makes
it easy for managers to quickly review the requisitions in their queue. On-line
drill-down options allow approvers to review requisitions at a summary or line-item
level. Approvers can click within their notification messages to open the
easy-to-use approval system, preloaded with the items in their queue. Email
notifications ensure timely approval and employee event notification through an
entirely paperless system.
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Configurable Approval Control
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WorkPlace eProcurement offers configurable business rule-driven application functionality
that can be tailored to how you do business using a flexible, easy to administer
approval routing system based on your business rules. The approval system
can handle any approval structure and organizational hierarchy. User profiles
can be used to control what data employees have access to, which information is
required to create a requisition and to limit the amount and type of spending.
User profiles act like a desktop manager, ensuring your business rules are enforced
throughout the procurement process. WorkPlace eProcurement can use employee
and department relationships together with requisition line item attributes such
as price, item commodity and budget status to control approval routing. You
can enforce departmental, divisional and corporate approvals with multilevel approval
lists, and there is no limit on the number of levels of approval.
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Comprehensive Status Monitoring
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A simple and intuitive user dashboard concept enables employees to see their current
activities at a glance. Employees and approvers can view the status of a requisition
on-line and in real-time throughout its lifetime from entry to approval to final
processing. Employees and approvers can receive email-based alerts and reminders
for Pending Approvals, Approved, Disapproved and Processed enabling them to keep
as informed as desired. Intuitive Navigation Controls allow for easy viewing
of current and archived requisitions. Administrators can add custom reports
and enable controlled report access by user.
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Global Business with Multicurrency and Multi-language Capabilities
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WorkPlace eProcurement is a true enterprise-class solution that can support your
global business. Fully integrated multicurrency and multi-language support
means that employees can transparently requisition from suppliers in multiple countries,
increasing sourcing flexibility and reducing costs.
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ERP System Integration
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WorkPlace eProcurement incorporates requisition entry interfaces that enable you
to work in a real-time environment and leverage your investment in your existing
accounting or ERP system.
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Enhanced Sarbanes-Oxley Compliance
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Under Section 404 of Sarbanes-Oxley, companies must document all internal processes
that could affect the bottom line. These can include the flow of work related
to travel expenses, accounts payable, procurement and even quality assurance.
Sarbanes-Oxley also demands that companies identify possible risks - such as the
potential for fraud or substandard parts, create controls to mitigate each threat,
and document those controls. WorkPlace eProcurement provides tight process
control over, and documentation of, the entire procurement process.
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Designed for Enterprise-Wide Compatibility
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WorkPlace eProcurement is written entirely in Microsoft .NET making our web-based
functionality easy to deploy across the entire enterprise. Clustered web server
support enables larger installations to improve efficiency. An integrated
procurement document repository ensures that all procurement documents are retained
and accessible. Tight integration with the underlying Microsoft SQL relational
database delivers scalability and fast transaction processing.
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